Southern Pipe SuppliesAccount RIMU01 · 23 October
Tax invoice 88213180L mains pressure cylinder1,186.00
Valve kit and fittings74.60
GST189.09
Total1,449.69
Trades
Stop quoting at 9pm and chasing invoices on Sundays.
Electricians, plumbers, builders and the like run on quoting, scheduling and getting paid. Buildloop builds AI tools that handle the admin so you can stay on the tools.
From our work
An enquiry booked, and the paperwork that follows it, handled.
Here's what that could look like for a trades business, drawing on the work behind CampaignLoop and Lintel.
Enquiry to booked job, by text
Megan R.New customer · 22 Totara Avenue
Text Message · Tuesday 8:47 pm
Visitor: Hi, our hot water cylinder is leaking. Could someone come out this week?
Assistant: Hi Megan, sorry to hear that. Josh can be there Thursday at 8am or Friday at 1pm. Which suits?
Visitor: Thursday please
Assistant: Booked for Thursday 8am at 22 Totara Avenue. Josh will text when he's on his way.
The supplier invoice, read and filed
Read and codedMaterialsJob 1182 · 22 Totara Avenue
Matched to the bank · 24/10 SOUTHERN PIPE 1,449.69No receipt for FUEL 84.20 on 22/10. Josh has been asked for a photo of it.Names, prices and messages are examples. See the full story of our work
What we'd build
The loops worth closing first
Each of these is a custom tool with AI woven through it — built around how you actually work.
Auto-quoting from a photo + notes
Draft accurate, branded quotes in minutes, not evenings — then they're sent and tracked for you.
Smart invoice chasing
Polite reminders escalate automatically — email, then SMS — until you're paid, often about two weeks faster.
Job scheduling + client reminders
Bookings synced to your calendar with day-before texts — far fewer no-shows and double-bookings.
Smart inbox
Every enquiry from email, web and text sorted by urgency, with a reply drafted in your voice.
Missed-call text-back
An instant 'sorry we missed you' text so a missed call never becomes a lost job.
Automatic review requests
Asks happy customers for a Google review after each completed job, and drafts your replies.
Your AI team
The assistants we'd start with
Four of our 21 assistants that suit trades best. A short chat tells us which ones fit yours.
Booking Assistant
Books, moves and fills appointments around your calendar.
- Books by text, email or phone, around your real calendar
- Allows for travel time between jobs
- Knows how long each type of job really takes
- Handles reschedules and fills gaps from your waitlist
- Sends reminders, so fewer no-shows
- Calls customers for you when a text won't do
Quoting Assistant
Turns a call, a visit or a voice note into a quote.
- Builds quotes from photos, voice notes or a quick call
- Prices from your rates, margins and past jobs
- Spots what often gets missed, like access or extras
- Branded, clear and ready to send in minutes
- Follows up at the right moments, then books the work
- Learns which quotes win, and why
Accounts Assistant
Gets you paid without the chasing.
- Connects to Xero or MYOB and watches every invoice
- Polite reminders by email and text, firmer over time
- Treats loyal regulars differently from repeat late payers
- Sends a pay-now link and sets up payment plans
- Stops the moment they pay, and updates the books
- Tells you who's worth a call, and why
Customer Updates Assistant
Keeps customers in the loop without you picking up the phone.
- On-our-way messages with real arrival times
- Progress updates and photos as the work moves
- Answers 'where are you up to?' for you
- A heads-up if something's running late
- A tidy summary when the job's done
Why custom
Software that fits your business, not the other way round
- Built around your real workflow, not a generic template
- Fixed price, agreed up front in the proposal
- Shipped in weeks, improved on an ongoing loop
- Your team trained to actually use it
Will it work with Xero and my job-management app?
Where those tools offer an integration, yes — we connect to Xero, Gmail, your calendar and more, and work alongside what you already use rather than replacing it.
I'm not techy. Is that a problem?
Not at all. You bring the trade knowledge; we build it, set it up, and explain it in plain English. Most owners are up and running without touching any settings.
What if the AI gets a quote or reply wrong?
Nothing goes out the door on its own. Quotes, replies and reminders are drafted for you to glance over and approve — you stay in control of anything a customer sees.
How long until it's actually running?
Most first tools are live in a few weeks, not months. We start with the one loop that saves you the most time, then add more once it's earning its keep.
Is my data safe, and do I own it?
Your data stays yours, encrypted and isolated to your business. You can export it any time, and nothing is shared with other tradies or sold on.
Ready to automate your trades admin?
Start the conversation and we'll map your first tool together.