Kiwi Steel SupplyPO 3317 · 2 November
Tax invoice KS-20417Mild steel flat bar, 2.4t3,264.00
Freight186.00
GST517.50
Total3,967.50
Manufacturing
See what's happening on the floor without the spreadsheets.
Small and mid-sized manufacturers juggle scheduling, stock and reporting. Buildloop builds AI tools that keep production visible and the admin moving.
From our work
An order taken, and the paperwork behind it, handled.
Here's what that could look like for a manufacturer, drawing on the work behind CampaignLoop and Lintel.
Enquiry to confirmed order
Hayes FitoutsTrade customer · account HAY02
Email · Monday 6:12 am
Visitor: Can you do 400 of bracket B-220, powder-coated black, by the 14th?
Assistant: Yes. 400 × B-220 in black is $2,740.00 + GST. Lead time is 8 working days, so the 14th works. Shall I go ahead?
Visitor: Go ahead, PO to follow.
Assistant: Thanks, order 3317 is confirmed for dispatch on the 13th.
The supplier invoice, matched to the PO
Read and codedRaw materialsOrder 3317 · prices match the PO
Scheduled for payment on the 20th · supplier termsFreight of 186.00 wasn't on the PO. Flagged for Sam to approve.Names, prices and messages are examples. See the full story of our work
What we'd build
The loops worth closing first
Each of these is a custom tool with AI woven through it — built around how you actually work.
Stock + supplier reorder triggers
Auto-flag low stock and draft purchase orders before a line ever runs short.
Quote + order automation
Turn enquiries into quotes and orders with far less double-entry and far fewer slips.
Production + job reporting
Live, plain-English dashboards instead of end-of-month spreadsheet wrangling.
Smart inbox for enquiries
Customer and supplier emails sorted and drafted, so nothing sits unanswered.
Invoice chasing + cash view
Overdue invoices chased automatically, with a clear read on what's owed and when.
Compliance + maintenance reminders
Certifications, safety records and servicing tracked so nothing lapses or grinds to a halt.
Your AI team
The assistants we'd start with
Four of our 21 assistants that suit manufacturing best. A short chat tells us which ones fit yours.
Quoting Assistant
Turns a call, a visit or a voice note into a quote.
- Builds quotes from photos, voice notes or a quick call
- Prices from your rates, margins and past jobs
- Spots what often gets missed, like access or extras
- Branded, clear and ready to send in minutes
- Follows up at the right moments, then books the work
- Learns which quotes win, and why
Purchasing Assistant
Keeps stock and suppliers in check.
- Tracks stock as it's used and orders before you run out
- Drafts purchase orders with your usual suppliers
- Matches invoices to orders and agreed prices
- Flags price rises, short deliveries and better deals
- Learns your busy seasons and orders ahead
Financial Analyst
Keeps a live eye on your numbers and tells you what they mean.
- Live dashboards from your accounts and the systems you use
- Watches every day for anything unusual
- Explains what changed in plain English, with the reasons
- Tracks margin by job, customer and service
- Forecasts your cash weeks ahead
- Answers any question about your numbers
Compliance Assistant
Keeps licences, certificates and checks up to date.
- Tracks every licence, certificate, insurance and WOF
- Reminds the right person well before anything lapses
- Books renewals and checks for you
- Keeps health and safety records tidy and easy to find
- Ready for an audit any time
Why custom
Software that fits your business, not the other way round
- Built around your real workflow, not a generic template
- Fixed price, agreed up front in the proposal
- Shipped in weeks, improved on an ongoing loop
- Your team trained to actually use it
Our process is unusual. Can you handle that?
That's the whole point of custom — we build around how you actually run the floor, not a one-size template.
Can it pull from our existing systems?
Where there's a sensible integration we connect to it; where there isn't, we make the data entry far lighter rather than forcing a rip-and-replace.
Will it disrupt production to set up?
No. We build and test alongside your current process, then switch loops on one at a time once you're happy.
Can different staff have different access?
Yes — role-based access means the floor, the office and the owner each see what they should and nothing they shouldn't.
What happens to our data if we stop?
It's yours to export in full at any time. No lock-in, and nothing is shared with other manufacturers.
Ready to automate your manufacturing admin?
Start the conversation and we'll map your first tool together.