Get Paid Assistant
Get Paid drafts your invoices in Xero, sends them with Pay now and your bank account, chases politely, reads the replies, and tells you when you're paid.
NZ$79a month · 150 invoices included · cancel any time
+ NZ$49 a month AI control centre, once for all your assistants
Plus a one-off set-up and configuration fee, agreed after a short call.
What it does
Invoices go out late, chasing is awkward and easy to forget, and the person who already paid gets the reminder.
Drafts invoices
Say what to invoice in a sentence, or start from one of the customers you invoiced last. The lines, account, GST and due date come from the customer's last invoice and your terms.
Sends them in your name
Each invoice goes by email with Xero's PDF, a Pay now link for paying by card, and your bank account and reference.
Chases on a plan
Gentle, Standard, Firm or Don't chase for each customer, suggested from how they've paid you. Every overdue invoice for a customer goes in one statement.
Reads the replies
A promise pauses chasing until the day after, "it's paid" waits for Xero, and a question gets an answer drafted for you. A dispute or money worries stop the chasing and come to you, and stay under Needs you until you sort them, even if you close them without replying.
Tells you when you're paid
Xero tells Get Paid the moment an invoice changes. A paid invoice drops out of chasing and you get a note.
Month-end statements
One of the features Xero users have asked for most. On the last working day of the month, or the first of the next, each customer gets one statement of everything they owe, due or not, with Pay now on every invoice. They wait for you, and Send all sends them together.
Late fees your terms allow
Also one of Xero users' most requested. If your terms of trade charge interest or a late fee, it works them out at month end for the customers you mark as businesses that agreed to your terms, and drafts a new invoice for you to approve. Never for people buying for themselves.
Reports
What you invoiced and what came in, how fast customers pay against the period before, what's overdue by age, and what was paid within 14 days of a reminder.
How it works
It learns from the past year
Connecting Xero reads a year of invoices and payments: your terms, each customer's usual days to pay, and whether they pay by card.
You say what to invoice
One sentence becomes a draft invoice, with anything it wasn't sure of marked for you to check.
You approve it
Approve and send creates the invoice in Xero, numbered by Xero, and emails it. Save as draft in Xero is the other choice.
It watches Xero
Paid in full stops chasing and sends you a note. Part paid, and the next reminder asks for what is left.
It prepares reminders
On each step of the customer's plan, one statement for everything they owe, on working days, in your sending hours, never on a public holiday.
It reads the replies
Each reply is sorted, copied to your inbox, and put on the invoice's timeline. Anything that needs a person waits under Needs you.
Over to you
After the plan's last step it stops and suggests a call, with the customer's number from Xero to tap. Its reminders never threaten, add fees or mention debt collection.
Setting it up
About 15 minutes, once Xero is connected.
Xero
Connect Xero, or use the connection Invoice Entry made, and see what it learned from the past year.
Getting paid
2A: Pay now by card through Stripe in Xero, and the bank account on every email. 2B: When invoices are due, from your terms in Xero.
Chasing plan
The plan for each customer, suggested from how they've paid.
How it writes
Your sign-off and anything it should always or never say, with a sample reminder.
Try it
Send yourself a made-up invoice with Pay now, or a reminder for it, as your customers will get them.
Go live
See what it will do first. Nothing is sent until you approve it.
What it costs
Get Paid Assistant
NZ$79a month
150 invoices a month included, then NZ$0.40 for each extra invoice.
AI control centre
NZ$49a month
You pay for it once, however many assistants you have. It holds your company details, knowledge and settings, and runs all of them.
NZ$128 a month in all, plus any invoices over 150.
What counts as an invoice
An invoice sent for the first time. Reminders, statements, reading replies and drafting answers are included.
Not sure it’s the right fit? Start the discovery chat and we’ll help you choose.
You stay in charge
- Every invoice is sent only when a person presses Approve and send
- Every reminder and statement waits for a person, unless you let ones that follow the plan go on their own. Send a reminder now shows you the email first
- Every answer to a customer's reply waits for a person
- A payment matched from your bank feed is only marked paid in Xero when a person approves it, until you've approved 50 exact matches
- Disputes and money worries always come to a person, and chasing stops until they start it again
- Month-end statements and late fee invoices always wait for a person
What it doesn’t do yet
- Email only: no text messages yet
- Late fees only as your own terms of trade allow, up to 2.5% a month or 100 dollars an invoice, and only for customers you mark as businesses
- No payment plans or deposits
- Invoices are drafted from a sentence; Xero's repeating invoices aren't sent for you yet
- It never changes, credits or voids an invoice once it's sent
- Xero only, one organisation per business
Your customers’ details
Where it’s stored
Your data is stored in Sydney. To write replies, text is sent to our AI provider in the US. How we look after your data.
Read by the AI, never used to train it
Replies and invoices are read by the AI model and are never used to train it.
Card payments
Card payments are taken by Stripe through your own Xero; Buildloop never sees card details or touches the money.
Emails
Emails are sent and received through our email provider, Resend.
Questions
About Get Paid Assistant
Does it send anything on its own?
Not at first. Every invoice, reminder and answer waits for a person. You can let reminders that follow the plan go on their own later.
How do customers pay?
By card from the Pay now link, through Stripe in your own Xero, or by bank transfer with the invoice number as the reference.
What if a customer has already paid?
It checks Xero right before every reminder, so a paid invoice drops out and a customer who has paid everything gets nothing.
What about bank transfers?
Connect your bank in the AI control centre and tick the account for Get Paid. When a payment lands for exactly what an invoice owes, with its number in the reference, it asks you to mark that invoice paid in Xero and stops chasing. Anything less clear comes to you to check.
Can it send a statement at the end of each month?
Yes. Turn on Month-end statements in Settings. Each customer who owes anything gets one statement of everything, due or not, on the last working day of the month or the first of the next. It waits for you to send, and a reminder due the same day is folded into it.
Can it add interest to late invoices?
Yes, if your terms of trade allow it and your customers agreed to them before the work. Turn on Late fees in Settings, paste the words from your terms, and tick each customer that is a business that agreed. At month end it drafts a new invoice with the interest or fee for you to approve. It never charges people buying for themselves, never changes an invoice already sent, and never charges more than 2.5% a month or 100 dollars an invoice.
Which accounting software does it work with?
Xero today.